Useful Forms & Documents

We know how it is…you go to arrange a trip, sleepover or residential and have to make up forms all the time…so here we have some forms for you to download, ammend and use within your work.

We also have some forms which you can use within your Safeguarding/ Child Protection policy regarding the use of Photos, videos, text messages, e-mails and instant messaging services. We hope you find these useful

You can download the forms as Microsoft Word Documents or PDF’s. You need Adobe Reader for PDF’s

Using Social Networking in Youth Ministry/Work – Sample Child Protection Policy

A sample child protection policy for using social networking in youth ministry. An absolute must for all youth workers wishing to engage with young people by social networking. Also read out blog on the matter here


Residential Medical Form

A form to gather essential medical and contact information for residentials/sleepovers

Download: Word | PDF

Residential Booking Form

A generic booking form for residentials

Download: Word | PDF

One Off Trip Permission Slip

A simple slip for use for one-off youth group trips, ideal for events such as bowling

Download: Word | PDF

Contact & Media Use Permission Form

A form allowing you to get permission to contact a young person using various methods, also allows you permission to use photos for promotional purposes and collect basic emergancy contact information

Download: Word | PDF

Contact & Media Use Parental Letter/Policy

A letter to go with our form detailing how contact information will be used and explaining the importance of having this information

Download: Word | PDF

Youth Work Session Review Form

A simple form to help you review and evaluate youth work sessions/groups

Download: Word | PDF

End of Term Review Form

A simple form to help you reflect, review and evaluate your term with a particular group

Download: Word | PDF

Risk Assessment Form

It’s good practice to carry out a risk assessment for your events, use our form as a template for this

Download:Word | PDF

Youth Worker’s Timesheet

Keep yourself in check with this handy timesheet. Huge thanks to Phil Simpson from Beverley Schools Christian Trust for putting this one together.

Download: Excel